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Notes In, Minutes Out

Give the Structural Agent your raw material (typed notes, a transcript export, photos of a marked-up agenda) and ask for minutes. It structures the discussion into topics, decisions, and action items, and formats the result as a document you can circulate.

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Step-by-Step

1

Get the raw notes into the chat

Attach the source with the + button in the message box, or paste text straight in. Transcript exports from your meeting software (Word, PDF, or plain text) work as attachments. Photos of handwritten notes work too.
2

Say what you want and who was there

Name the project, the meeting, and the attendees. Ask for the outputs you need:
Example
@OAC_Meeting_Transcript.docx Draft meeting minutes for the
Building 4 OAC meeting, June 12. Attendees: J. Doe (owner rep),
A. Smith (architect), our office (SEOR). Organize by topic,
capture decisions and open items separately, and end with an
action item table: item, owner, due date.
3

Review the draft in the chat

The agent returns the minutes in the conversation. Correct anything it misheard or misattributed with a follow-up message:
The waterproofing decision was tabled, not approved. Move it
to open items and assign it to the architect.
4

Get the files

Ask for the format you circulate: Word, PDF, or both. For the action tracker, ask for a spreadsheet:
Finalize as a PDF, and give me the action item table as an
Excel file I can update between meetings.
The files arrive as download links and are saved to your Files area.
Company minutes format? Keep your minutes template in your Standards folder and the agent follows it automatically. See Branded Reports for the setup.

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Keeping the Tracker Alive

Bring the tracker back to the next meeting’s notes and ask the agent to reconcile: 
@Action_Tracker.xlsx @June26_Notes.txt Update the tracker from
these notes: mark completed items, add new ones, and flag
anything past due.
Check attributions before circulating. Minutes assign statements and commitments to named people. Read the draft against your own memory of the meeting; a misattributed decision causes more trouble than a missed one.

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Next Steps

Using the Chat Input

Attaching files, dictating, and pasting.

Branded Reports

Minutes on your company template.
Questions? Email support@stru.ai or book a call.