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Overview

This guide covers the Files area of the Stru AI web app — how your documents, projects, and uploads are organized, how sharing and permissions work, and how the shared Standards folder operates. Agent workflows (chatting with an agent, selecting a project in the chat) are covered in the ETABS & SAP2000 Agents guide.

Documents

Reports, calc sheets, and exports generated for you

Projects

Your personal project and review folders, where drawings and reviews live

Uploads

Default landing spot for files uploaded outside a project

Organization

Team-wide project folders and the shared Standards folder
You can drag files onto any of these cards to upload straight into them.

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The Files Home Screen

Five entry points:
  • Documents — the default home for documents the AI generates for you (reports, calc sheets, exports).
  • Projects — your personal project folders. This is where drawings live and reviews run.
  • Uploads — the default home for files you upload outside a project.
  • Organization (organization accounts only) — your organization’s shared project folders and the shared Standards folder. Everything here is owned by the organization, not by any one person.
  • Shared with me — folders and files other people shared directly with you.
Under Shared with me. Personal folders and single files that teammates share with you land there, and you’ll get a live in-app notification the moment they share. Organization-wide projects don’t appear there — those live under Organization, since everyone in the org already has them.

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Projects: Creating and Organizing Folders

Inside Projects, click the + button in the top right, type a name, and press Enter.
Yes. Create a folder inside another folder to nest it. The breadcrumb trail at the top lets you jump back to any parent level.
Right-clicking a folder opens: Manage Access, Rename, Convert to Plain Folder / Convert to Review Project, Set as Standards Folder, and Delete.
A confirmation dialog warns that deleting removes the folder and its contents for everyone who has access — there’s no accidental one-click delete.

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Review Projects vs. Plain Folders

New folders are Review Projects by default — they show a Launch Review button, an Upload Files prompt, and a Reviews section for tracking review jobs.Plain Folders are pure storage with no review tools — useful for reference material, archives, or the Standards folder.
Yes. Right-click a folder you own and choose Convert to Plain Folder or Convert to Review Project — the option reverses either way. Converting never touches the files inside, and past review results stay readable.

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Sharing and Permissions (Manage Access)

Right-click it → Manage Access. Type a teammate’s name or email (organization members auto-suggest as you type), pick a role, and click Add. Changes apply the moment you click — there’s no separate save step.
  • Viewer — view, preview, and download only.
  • Editor — everything a Viewer can do, plus upload, create, rename, move, delete, and launch reviews.
  • Owner — everything an Editor can do, plus manage who can see the item, manage members and their roles, delete it, and transfer ownership.
  • Private — only you and the people you individually add. Access shared on a parent folder still carries down into it.
  • Organization — everyone in your organization gets the default role you set (Viewer or Editor), on top of anyone you add individually. Only available on organization-owned folders.
  • Restricted — locked down to only the people you explicitly add. It blocks access inherited from parent folders and organization-wide visibility — use it to wall off a sensitive subfolder inside a shared project.
Inheritance. A Private folder inside a shared project is still reachable by anyone who can access the project above it. A Restricted folder cuts that off — parent-folder access and organization visibility stop at its door; only its own member list gets in.
Yes. Keep typing in the Add field — each Enter (or comma) adds another person as a chip — then click Add once to grant them all the same role.
Yes. Add their email as usual and they’ll show as “Invited — gets access when they sign up.” The access activates automatically the moment they create an account with that email. Stru doesn’t email them, so let them know yourself and point them at the app.
They get a live in-app notification the moment you share — “«Your name» shared «folder» with you” — and the item appears in their Shared with me. Removing someone’s access is deliberately silent.
Immediately. Access is re-checked on the server for every request, so a removed person’s very next action is denied — even in an already-open tab.
It means the folder also inherits people from a parent folder — anyone with access above it can reach this folder too, unless you set it to Restricted. To change who those inherited people are, manage access on the parent folder itself.

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The Organization Area and Standards Folder

A shared Projects area owned by the organization rather than any one person. Files survive a member leaving — the departed person just loses access, and their files stay. Default visibility on organization-owned folders is organization-wide, and the default member role is Editor.
Every organization automatically gets a shared Standards folder under Organization, marked with a small book badge. Drop in whatever the team should treat as reference material — formatting guides, report boilerplate, checklists, calculation examples. Everyone in the organization can see and maintain it by default.When “Formatting standards” is on in the chat (it’s on by default), the agent has this folder available as working reference and follows what’s in it — see the ETABS & SAP2000 Agents guide for how agents use it.
Yes. Right-click any folder you can edit → Set as Standards Folder. Your designation wins over the organization default, and the folder gets the book badge. Right-click again to remove the designation — you’ll fall back to the org Standards folder if you’re an organization member.
Personal. Designating a folder only changes your own conversations — every teammate keeps their own choice, or the organization default if they never made one. What’s shared is the contents of a shared folder: if you all point at the org Standards folder, you’re all working from the same documents.
Yes. There’s one copy, owned by the organization. Any Editor updates a standard in place and the whole team sees the new version immediately. There’s no formal versioning or approval workflow yet — updates are live edits.
Nothing breaks. Organization members fall back to the org Standards folder; individual accounts fall back to no standards folder. Your designation resumes automatically if access comes back. The same fallback applies if your role on the folder drops to Viewer.

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Uploads, Documents, and Shared with Me

Every file uploaded outside of a project, with columns for status, size, and modified date. Click a column header to toggle sort order.
Items generated for you — reports, calc sheets, and exports.
Folders and individual files other people have shared directly with you. Organization-wide projects don’t appear here, since everyone in the organization already has them under Organization.

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Working with Files

Double-click an image file to open a preview with download, fullscreen, and close controls.
Yes. Check the box next to one or more files or folders to reveal a bulk action bar (share and delete) in the top toolbar.
Right-click a file for Manage Access, Rename, Download, and Delete.

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Quick Reference

ConceptWhat it means
PrivateOnly you plus the people you add. Inherits access from parent folders.
OrganizationEveryone in the org at a default role, plus anyone you add individually.
RestrictedOnly the people you add — no inherited access from parent folders or org visibility.
Review ProjectDrawings, Launch Review, and a Reviews log. Default folder type.
Plain FolderStorage only, no review tools.
Standards folderThe shared reference library the agent works from, marked with a book badge.

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Next Steps

Agent Guides

See how agents use projects and the Standards folderETABS & SAP2000 Agents

Open Files

Go to your Files area to try it outapp.stru.ai
Questions? Email bhosh@stru.ai or book a call.